Reader question: Where should I apply for a Schengen visa?

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October 23, 2014

Dear readers,

I have a friend who is Belgian by nationality and has been living in the Netherlands for 40 years. For the first time he wants his girlfriend from Thailand, whom he has known for 12 years, to come to the Netherlands.

Now about a Schengen visa. Do I apply for this at the Dutch or Belgian embassy in Bangkok? Suppose it is the Dutch embassy, ​​or the agency that handles this request for the Dutch embassy, ​​can they fly directly from Phuket to Zaventem (Belgium), or do you have to arrive in the country that issued your visa, so in this case The Netherlands.

I ask this because long ago I once brought a colleague from Serbia with a Dutch visa and then they were difficult at Zaventem, to say the least.

Yours faithfully,

Jerry Q8

8 responses to “Reader question: Where should I apply for a Schengen visa?”

  1. Rob V says up

    Short answer: his girlfriend has to apply for a visa at the Dutch embassy. You can enter (travel around and out) via any Schengen country, provided that the Netherlands is the main destination.

    Longer answer:
    – According to Article 5 of the Common Visa Code (Regulation (EC) No. 810/2009), visa holders must apply at the embassy of the country where their main residence will be (most of the time), if there is no main country then they must You can apply for a visa at the embassy of the country of first entry.
    – A Schengen visa (type C for a stay of up to 90 days, type D for entry with a view to settlement) gives access to the entire Schengen area. Unless a restriction has been imposed. Then “valid for” does not say “Schengen states” but country codes (BE NL LUX, for example if someone is only allowed to enter the Benelux).
    – Given point 1, the Netherlands must be the main residence, if you land at Zaventem and it is thought that you will actually stay in Belgium most of the time, then it can indeed be difficult. If you continue your journey straight away or if you stay in Belgium for 1 night, nothing to worry about. They shouldn't be complaining about that, maybe they're trying to lure people out to see if anyone admits that Belgium was actually the main destination.
    – Applications can be made directly to an embassy or, if someone wishes, this can also be done via an external service provider such as VFS Global or TLS Contact. They do charge service costs for their optional services.
    – In the case of a request for a visa appointment, the embassy must provide this within 2 weeks, according to article 9 of the visa code.
    – The application itself will be decided in 15 calendar days in normal cases, in individual cases (lack of documents for example) this can be extended to 30 calendar days. In exceptional cases when further investigation is required by the authorities, this can be postponed for up to 60 calendar days.

    More info:
    – embassy website
    –IND
    –EU website: http://ec.europa.eu/dgs/home-affairs/what-we-do/policies/borders-and-visas/visa-policy/index_en.htm

  2. noah says up

    So dear GerrieQ8, all further postings are superfluous and you don't have to read them!
    @ Rob V. Thank you for the perfect answer. This is useful to us in the Thailand blog. Give answers and substantiate it perfectly!!!

    • Rob V says up

      Thanks Noah, I hope it will help Gerrie and his Belgian friend. If Gerrie's friend is married to the Thai lady, another scenario is even possible: due to the right to free movement of persons, EU nationals and their family members are allowed to travel freely and settle in other EU/EEC countries. This is laid down in Regulation 2004/38/EC. His wife is then entitled to a free visa under relaxed rules.

      This scenario only applies to non-EU nationals (Thai) who are family members of an EU national (such as a marriage with a Belgian, Dutch or British citizen) who travel together to another EU/EEC country or when the Thai travels to the EU national residing in another EU/EEC country. In this case, a visa is free, rules are relaxed (eg no travel insurance required, danger of establishment cannot be invoked, no financial requirements, etc., which can also be deduced from the questions with an * on the application form for a Schengen visa).

      This flyer applies to all EU/EEC countries, so both for the Schengen area (including the Netherlands and Belgium) and other EU countries with their own visa rules (UK, Ireland, …). For example, a Belgian can go on holiday to the Netherlands with his Thai wife under these relaxed rules for a free visa, or a Dutch person can go to the UK with a Thai spouse under the same flexible conditions. A Belgian who brings his wife to Belgium falls under the regular Schengen rules, as well as a Belgian who goes on holiday to the Netherlands with his unmarried partner. More information about this can be found on the website of the EU embassies. in question (one embassy is clearer about this than the other, although the rules are officially the same everywhere), and the EU: http://europa.eu/youreurope/citizens/travel/entry-exit/non-eu-family/index_nl.htm

      In the longer term (possibly sometime in 2015) my first posting will be outdated, as the EU Commission is currently working on more flexible Schengen visa rules. If all plans go ahead, in the future there will no longer be a requirement to apply for a visa from the country of main residence, you can apply for the visa 6 months in advance (currently 3 months) and a visa will be issued after a maximum of 1 week as standard. (15 days now, in practice at the Dutch embassy about a week). For the curious, see this EU press release (no, not April 1st joke): http://europa.eu/rapid/press-release_IP-14-347_nl.htm But at this point my first post still applies. It remains to be seen what changes will actually come and when. I think further relaxation is a nice prospect.

      • Damian says up

        In my opinion, this is one of them.
        You need to distinguish between “family” and “family members” because they are not synonyms. Family members are people with whom you actually live together, in other words with whom you form a family.
        In my opinion, the rule of the free and easy visa for the Schengen area only applies to family members.
        The fact that two people are officially married does not, in my opinion, prove that they form a family. This is the case, for example, if both partners live in a different country.
        Gerrie's boyfriend lives in the Netherlands and his girlfriend lives in Thailand.
        They do not form a family - married or not - to my knowledge, so the rule of the free and simple visa will not just apply.
        Still, I'd say watch out...

        • Rob V says up

          In principle, the visa under Regulation 2004/38/EC applies to official, immediate family members. Other family members can also request to be treated as such. In my example, I assumed the simplest scenario: a married couple.

          Further details can be found on the supplied EU website and the EU embassy in question. You should read this carefully if you want to apply for such a free, fast and minimum documentation "family member of a citizen of the Union" visa.

          On the EU site it says about this visa for non-EU family members:
          “If you are an EU citizen, your family members who are not EU citizens themselves can travel with you to another EU country. (…) Your spouse, (grand)children or (grand)parents from outside the EU do not need to apply for a visa in the following cases: (…) Also the partner with whom you officially live together, and other non-EU family members (uncles, aunts, cousins, etc.) can apply for official recognition as family members of an EU citizen in your EU country. Please note that EU countries are not obliged to grant such a request, but they must consider it”

          If you want to know the exact size of the stocking, read the regulation:
          http://eur-lex.europa.eu/legal-content/NL/TXT/?uri=CELEX%3A32004L0038

          The definition of “family member of a citizen of the Union” is set out in Article 2(2).
          ” Article 2.2) “family member”:
          a) the husband;
          (b) the partner with whom the Union citizen, in accordance with the law of a Member State,
          state has entered into a registered partnership, insofar as the legislation of the
          host country equates registered partnership with marriage and the conditions of
          the legislation of the host country is met;
          c) direct blood relatives in the descending line as well as those of the spouse or
          partner as referred to under b), under the age of 21 or who are dependents;
          d) direct blood relatives in the ascending line, as well as those of the spouse or
          partner as referred to in point b), who are dependent on them;”

          If Gerrie's friend were married to this Thai lady, she would be his relative (see article 2). Because they go to a different (!) Member State than the country of which this man has the nationality, she is a beneficiary (see Article 3). Articles 5 and 6 then contain the regulations regarding the right of entry and right of residence for a short period of time (up to 3 months).

          The EU route has also been built on this, so that EU nationals such as Belgians and Dutch can still have their marriage partner come over to the EU if this does not work out under their own national rules. The EU citizen must then migrate to another EU country because only then will he be eligible. Broken families (families) can then still claim the right to be together. Of course there are some restrictions, for example the celebration of the right to reunification will not take place if someone is a threat to public order.

          However, Gerrie's friend is not married to her, so they are not in principle not eligible for such a free, relaxed procedure for short or long stay.

          But just like with a normal application, always consult official sources thoroughly and carefully, starting with the embassy in question. Then someone can check very precisely whether the person in question must comply and which rules apply. Good preparation is extremely important. For regular applications there is a good Schengen file here at TB. This is also a guideline and cannot cover 100% of the situations. So consult official sources at all times and, in very special cases, legal experts where necessary.

  3. Jerry Q8 says up

    Rob V. thank you very much for this clear explanation. Completely agree with Noah's comment. class !

  4. patrick says up

    If you want to apply for a visa at the Belgian embassy in Bangkok, you are – contrary to European regulations – obliged to do this through VFS Global. That goes step by step. VFS Global maintains a bank account with a very limited number of agencies in a few major cities. First you have to pay the visa costs (including their commission) in cash at such an agency. Make sure that you deposit enough according to the type of visa, otherwise you will not be able to get an appointment. The day after your deposit you can call them to arrange an appointment. With a bit of luck this can be done within about three days, if things go wrong it can easily be 14 days later. Making an appointment directly with the Belgian embassy is out of the question.
    With a previous application, my girlfriend had to pay to an office 80 km from her place of residence. The amount was – I thought – 2.970 Baht. The document that you need to take with you to the bank branch is on their website and you can print it from there. Everything went well, only… the price was increased by 60 Baht (sorry if I'm wrong by 10 or 20 Baht). The document had not been changed on the website and she had therefore paid correctly - according to the posted document. When she called for the appointment the next day, she was told she couldn't get an appointment because she hadn't paid enough. So she had to travel 2 x 80 km again to deposit 60 Baht. So they don't know the law there that they have to deliver something at the advertised price, even if it's wrong. In the meantime she could no longer arrange an appointment on the day we were in Bangkok (that was still possible with the first deposit) and we had to go to Bangkok again 9 days later. I crept into my pen and made a complaint to the consul. The answer came 2 days after we had normally been to Bangkok anyway. With an apology and another week later, the document on VFS Global's site was amended.
    As already mentioned here: inform very well in advance, check and double check, otherwise surprises cannot be ruled out. And make sure that your file is complete.

    • Rob V says up

      Dear Patrick, then you haven't looked at the website of the Belgian embassy for a while, because they have also been reporting for many months that you can choose between the external designated party and the embassy itself. The Dutch does this too. Exactly according to the rules. They do want you to go to VFS (or TLS, that's what the French use), partly because people can go there with frequently asked questions. This saves embassies a lot of time and therefore money. But if you only want to do everything through a Schengen embassy, ​​you can. After all, that is also laid down in the rules.

      If you know what you are doing - for example because you have read official brochures and practical tips such as the visa file here on Thailand Blog - then you can contact the Schengen embassies directly. Other embassies such as those of the UK and Australia have been using external parties for some time and this is mandatory. Fortunately, there is a choice for Schengen visas. That's fine, because it allows people to take the path that seems most comfortable or best to them. For some, the external service provider is more pleasant, but the disadvantage is the extra costs. I sometimes read that people - where they go to a visa application center - (can be useful if such a VAC is close by and the embassy is much further away), are sometimes pushed to use extra services from copying to/or m
      VIP services. That is less neat… With the experience you write here you will also regret because that is not fun. I would always report bad experiences with an external party or embassy myself as a complaint or feedback to the embassy or (if it is serious) the Ministry of Foreign Affairs. An embassy/ministry can then learn from this and take action if necessary. As far as I know, the embassies of the low countries generally do their job well and correctly, fortunately!


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